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Office Assistant

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Iredell County, NC

Job Type

Full Time


About the Role

1. Answer the phone in a professional manner, log and route accordingly.
2. Greet and route visitors and log reasons for visits accordingly.
3. Sign for equipment/goods received in front office and ensure the Business Office gets all “delivery” tickets.
4. Assist in the preparation of Board packets as needed.
5. Assist with signing out of credit cards to staff as needed, ensuring applicable approved requestions/POs are on file.
6. Prepare file folders for indirect cost staff as needed.
7. Write receipts and make copies of receipts/checks for the Finance Director.
8. Assist with other administrative duties in support of Finance and Human Resources as needed.
9. Assist with preparation of program-specific reports including, but not limited to, collecting and compiling the agency organizational standards for annual submission.
10. Responsible for maintaining sufficient copies of forms used by I-CARE staff.
11. Order all office/printing supplies as needed for Business, Executive and front offices.
12. Maintain copier and postage meter and ensure all mail is posted by program(s) accordingly. Also responsible for ensuring adequate supplies are maintained for the copier and postage meter.
13. Pick up/deliver mail from/to the Post Office when necessary. Open and stamp and all incoming mail according to the date received and distributed to respective departments or individuals.
14. Type/file miscellaneous correspondence for the Agency as directed by the Executive Director.
15. Prepare requisitions and order supplies as needed for the Business/Executive and Front offices. Ensure office, bathrooms, kitchen area, and similar janitorial supplies (hand soap, sanitizer, paper towels, and toilet tissue) are filled as needed at Shelton Avenue.
16. Ensure recyclables are emptied into the outdoor bin and the bin is placed on the street and returned to the storage area after the recyclables are picked up by the city (or private contractor) per the city/contractor schedule.
17. Maintain neat and orderly work area and ensure the front waiting area is clean and free of debris.
18. Other duties as assigned by supervisor and/or the Executive Director


  • Minimum: Associate degree in business administration or related field, proficiency with Microsoft Office software, excellent oral, written, and organizational skills. Must have a valid NC driver’s license and reliable transportation and be able to travel to meet the needs of the Agency. Must acquire a North Carolina Notary Public Commission within 3 months of employment and maintain it throughout employment.


    Preferred: Associate degree in Secretarial Science or related field and be bilingual in Spanish.

About the Company

I-CARE, INC., a 501(c) (3), a private non-profit organization based in Iredell County with programs in Catawba and Alexander Counties, is seeking energetic, creative, knowledgeable, positive staff to fill Office Assistant within Iredell County.

What we offer:
3-tier Health insurance plan options, Vision, Insurance Agency Paid Dental and Life Insurance, 401k and 401k Match, 14-Paid Holidays,
PTO from day one of employment
Paid Training and Professional Development

Apply Now
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